patient safety quality healthcare

January / February 2012

ISMP

Multiple Latent Failures Align to Allow a Serious Drug Interaction to Harm a Patient



Whenever ISMP assists hospitals with a root cause analysis or conducts its own investigation of an adverse event, we inevitably uncover numerous precipitating latent failures (see definition in box at the end of the article) that led to the actual event. Similar to dominos that require perfect alignment in order to collapse in a series, latent failures also must align perfectly for an event to occur and go unnoticed. A serious drug interaction between simvastatin and ketoconazole that recently harmed a patient is an example of the perfect alignment of latent failures and its role in adverse events. As you read the details of the event, notice how the drug interaction may have been avoided or captured at numerous points during the patient’s medical care had it not been for the series of latent failures that almost seemed to conspire against the patient and healthcare providers.

Description of the Drug Interaction
An elderly patient with numerous medical conditions, including advanced prostate cancer, had been taking oral simvastatin 80 mg daily to reduce his elevated total cholesterol level. After a recent visit to an oncology clinic, the patient’s oncologist added ketoconazole to his drug regimen. (Note: simvastatin 80 mg is a high dose for elderly patients, but apparently this patient was tolerating the dose without adverse effects, at least until ketoconazole was prescribed.)

Ketoconazole is used off-label as an androgen synthesis inhibitor to treat prostate cancer; however, concomitant use of ketoconazole and simvastatin significantly increases levels of simvastatin. This places patients at a higher risk of developing rhabdomyolysis, a condition in which skeletal muscle breaks down, releasing myoglobin and other products into the bloodstream, which can result in acute kidney failure. Ketoconazole inhibits the hepatic CYP450 3A4 enzymes responsible for HMG-CoA reductase inhibitor metabolism of simvastatin.

Description of Latent Failures  
When the newly prescribed ketoconazole was entered into the patient’s electronic clinic record, a drug interaction alert did not occur. The prescription was then sent to the patient’s community pharmacy. When the pharmacist entered the prescription into the pharmacy computer, a level one (severe) drug interaction warning appeared on the screen. The pharmacist did not call the physician because he often had found with other patients that the preexisting medication involved in the potential interaction with the newly prescribed medication had been discontinued by the prescriber. Instead, he filled the prescription and placed a note on the prescription bag to remind him to ask the patient if the prescriber had instructed the patient to stop taking simvastatin.

Before the ketoconazole prescription was picked up, the patient’s son called the pharmacy to ask questions about the patient’s pain medications. During the call, he also asked the pharmacist why ketoconazole had been prescribed for his father. The pharmacist advised the patient’s son to discuss the use of ketoconazole for prostate cancer with his father’s physician. The son told the pharmacist he wanted to hold off on filling that prescription until he could talk to his father’s oncologist. So, the pharmacist returned the medication to stock and discarded the bag and note about the severe drug interaction.

Four days later, the patient’s son called the pharmacy to say his father would take the ketoconazole. A different pharmacist reactivated the prescription and generated a label, but no alert appeared about the severe drug interaction because the prescription was already in the system and the computer was not set up to fire an alert under these conditions. The pharmacist did not recognize the interaction and dispensed the drug.

Three weeks later, the patient was admitted to the hospital with muscle weakness, pain, and extremity edema. The patient’s oncologist was not consulted because the patient was not exhibiting acute oncologic problems. Both ketoconazole and simvastatin appeared on the patient’s medication reconciliation form, and the admitting physician chose to continue both medications. The physician prescribed both drugs using a computerized prescriber order entry system (CPOE), during which a level one (severe) drug interaction alert fired. The admitting physician was able to override the alert without entering an explanation into the CPOE system. The practitioner who reported this event to ISMP felt the attending physician believed that the oncologist and retail pharmacist had already vetted the risks and benefits of concurrent administration and had decided to direct the patient to take both medications.

On the very day that the patient was admitted, the hospital had temporarily suspended the pharmacy computer alert system; thus, a drug interaction warning did not appear on the screen when the pharmacist entered both these drugs into the patient’s profile. The hospital was transitioning to a new electronic medical record system, and on the day of the patient’s admission, a large team of pharmacists was manually re-entering medication orders for all active patients into the new system. Because they believed any alerts for these preexisting medications had already been managed when the orders were first entered, a decision was made to suspend the alert system for 24 hours to eliminate repetitive alerts that would have significantly slowed down the process. Pharmacy staff had agreed to the temporary suspension of alerts and was aware of the risk of overlooking safety problems with new orders during that 1-day window. At the time, the risk appeared to be tolerable if it resulted in less days of disruption to the normal pharmacy dispensing process during transition to the new electronic medical record system.

Despite taking both medications, the patient’s condition appeared to improve enough to be discharged to a long-term care facility just a few days after admission. Again, both simvastatin and ketoconazole were prescribed upon discharge. When the long-term care pharmacy staff entered these orders into the computer, a level one drug interaction warning appeared. The drugs were held until further clarification of the orders could be sought. However, before the prescribing physician could be contacted, the patient was readmitted to the hospital, less than 24 hours after discharge.

The long-term care facility staff had reported that these two drugs were being held until further clarification, which prompted the nurse practitioner who evaluated the patient in the emergency department to order the appropriate lab studies to confirm a suspected diagnosis of rhabdomyolysis. The patient’s creatine kinase (CK) and aspartate aminotransferase (AST) were markedly elevated (CK peaked at 159,000 units/L; AST peaked at 2,310 units/L). This time, the patient was diagnosed with severe rhabdomyolysis and liver dysfunction, and both ketoconazole and simvastatin were discontinued. The patient improved and was discharged back to the long-term care facility after a 1-week hospital stay.

Lessons Learned
This event demonstrates that, typically, many things have to go wrong for an error to reach the patient and go unrecognized. In this case, the latent failures set the stage for the event, particularly: the pharmacy practice of not calling prescribers immediately to discuss a severe drug interaction; an order entry system that is not configured to reissue severe drug interaction warnings when inactive prescriptions are activated or refilled; an order entry system that allows easy overrides of severe drug interaction warnings without requiring an acceptable explanation; and the decision to suspend all pharmacy computer decision support alerts during transition to a new electronic medical record system.

This event demonstrates another common factor associated with adverse events: there are typically numerous individuals—not a single individual—involved in making human errors (called active failures) or failing to detect the errors when adverse events occur. In this case, care of the patient was provided by staff at an oncology clinic, where the error originated and was not detected; at a retail pharmacy, where the interaction was initially discovered but not corrected; during an entire hospitalization, where staff did not recognize the interaction despite sophisticated decision support technology (possibly due to alert fatigue); and in a long-term care facility, where the error was finally noticed and communicated to hospital staff during the patient’s second admission.

We encourage practitioners who investigate events to always look for multiple latent system failures and multiple human errors (active failures) that might have occurred along the way. Our natural tendency is to look for simple, singular answers during event investigations. But there are often many hidden twists and turns along the path to an adverse event. By themselves, latent failures are often subtle and may cause no problems. Their consequences are hidden, becoming apparent only when they occur in proper sequence and combine with active failures of individuals to penetrate or bypass the system’s safety nets. This event provides clear evidence that medication errors are almost never caused by the failure of a single system or the fault of a single practitioner. Rather, an adverse event like this is the result of the combined effects of latent failures in the system and active failures by individuals.

Latent Failures
Latent failures refer to less-apparent failures in the design of organizational systems, the environment, or equipment that are often hidden until they contribute to the occurrence of errors or allow errors to go unrecognized until they harm patients. Whereas an active failure (human error), such as mis-programming an infusion pump, may be an obvious cause in the aftermath of an event, a latent failure, such as the organization providing several types of infusion pumps for staff to use, is a less obvious condition that makes errors more likely. Thus, latent failures are “accidents waiting to happen.”

Adverse events often happen when multiple latent failures align perfectly, like the holes of several unique slices of Swiss cheese, to allow errors to reach patients. The Swiss cheese model, proposed by patient safety expert James Reason, suggests that a system is analogous to a stack of Swiss cheese slices; each slice represents a part of the system that defends against errors. A hole in one slice of cheese, or system, may allow an error to get through a single layer, but in the subsequent layers, if the holes are not aligned correctly, the error may be stopped. For an adverse event to occur, the holes need to align perfectly for the error to get through the many layers of the system.

This column was prepared by the Institute for Safe Medication Practices (ISMP), an independent, nonprofit charitable organization dedicated entirely to medication error prevention and safe medication use. Any reports described in this column were received through the ISMP Medication Errors Reporting Program. Errors, close calls, or hazardous conditions may be reported online at www.ismp.org or by calling 800-FAIL-SAFE (800-324-5723). ISMP is a federally certified patient safety organization (PSO), providing legal protection and confidentiality for patient safety data and error reports it receives. Visit www.ismp.org for more information on ISMP’s medication safety newsletters and other risk reduction tools.

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